Objective 1: Managing new (virtual and physical) collections
MfN (lead), NHM; RBGK, RBGE, UCPH, CSIC, RMCA, NMP
Task 1.1 Develop policies for virtual CM (CM) and integrate JRA outputs
Collate existing European virtual collection policies and use these as a basis for recommendations on a common European virtual data management policies and procedures. A meeting will be held with external representatives to discuss and refine the policies. Recommendations will include areas such as sustainable storage, open access (e.g. links with Europeana/GBIF), and IPR and Access and Benefit Sharing. In conjunction with NA3, policies will be promoted via CPB, CETAF, SPNHC and national fora. All policies will be placed on EU-CoM. JRA outputs will be included into policies to ensure that data generated from the new digital extraction techniques and crowdsourcing are fully integrated.
Task 1.2 Produce handbook of best practice and standards for 3D imaging of NH specimens
To get an overview of all relevant 3D techniques, software and equipment, a handbook of best practice for 3D imaging will be produced. The handbook will use JRA obj. 2 results and include recommendations concerning which techniques should be used for different types of object, and which technical standards exist for creating a 3D image and for visualisation of the images.
International groups working on 3D imaging will be invited to a workshop to discuss the handbook content and to horizon scan the domain. Chapters will be written by working groups constituted at the workshop (including others deemed relevant). The results will be used by JRA obj. 4.
Task 1.3 Develop policies for new physical CM
Collate existing European policies that relate to new physical collections and use these as a basis to agree recommendations for common European CM policies and procedures. A meeting will be held with representatives from outside the Consortium to discuss and refine the policies. The recommendations will include areas such as optimal storage, cost of access/sustainability, data integration, and acquisition, access and use regulations (in agreement with ABS/CBD). Promotion as task 1.1. Horizon scanning will be an integral part of this task.
Objective 2: Developing strategic priorities for molecular related NH collections
Participants: NCB (lead), NHM; RBGK, RBGE, MNHN, UCPH, CSIC, NRM, BGBM, MfN, NHMW, RMCA, RBINS, NMP
Task 2.1. Develop strategic priorities for barcoding of NH collections
Working alongside members of IBOL, create a common strategy for prioritising the barcoding of NH collections. Host workshop of NH institutions and key IBOL members to achieve this aim. CETAF, SPNHC, CPB, ECBOL and LifeWatch will be used to recruit institutions outside the Consortium to adopt the policy, ensuring a coordinated action across Europe.
Task 2.2. Develop strategic priorities for DNA library creation of NH collections
Creation and use of DNA Libraries (developed in SYNTHESYS2) will be reviewed for feasibility of implementation at institutional scale by European NH institutions. Host a two day workshop to assess the scope and protocols for common integration. Day one will be used to demonstrate the outputs of the previous SYNTHESYS JRA outcomes, which are methodologies for optimal extraction of DNA from NH collections. Day two will be used to agree priorities and integrated strategies for the creation of DNA libraries.
Task 2.3. Develop protocols for data collection from DNA extraction
Develop protocols for collecting data from sequencing activities on NH collections and feedback on the success of different methodologies. Working alongside the CPB, NA2 aims to produce a Memorandum of Understanding for a European protocol.
Task 2.4. Establish network of DNA and tissue banks
Work with Biological Resource Centres and ESBB to establish a network of DNA and tissue banks in Europe. Advice will be sought from seed and germplasm banks who have already overcome some of the potential issues for their specific group of organisms. The aims of this network will be to:
- Enable easy access and exchange of DNA, RNA, and tissue samples
- Coordinate the use of protocols to improve the storage of and access to collections (with Task 1.1)
- Extend the international participation in the DNA Bank Network
- Enhance the information system to better cover the links between specimens, tissue collections, and DNA/RNA collections.
- Integrate RNA collections into the access system
- Investigate integration of the network with ESBB to strengthen the biodiversity biobank community, and join efforts to integrate with the BBMRI and the GBRCN project.
- Investigate the inclusion of samples stored using new techniques
- Adapt existing business plan for the technical maintenance of the network (if necessary), establish fee-based long term maintenance.
Objective 3: Develop Collections Self-Assessment Tool (CSAT)
Participants: NHM (Lead), RBGE, UCPH, CSIC, BGBM, MfN
Task 3.1 Collections Self Assessment provision
Operation and promotion of CSAT (developed in SYNTHESYS2). Results fed back to institutions so that they can prioritise and implement changes to improve collections accessibility. Results will be used to identify key problem areas in CM and information passed on to the CPB for action via EU-CoM.
Task 3.2 Integration of new CM approaches into the CSAT
Questions will be added to the CSAT to enable institutions to assess the management of their virtual and new physical collections. SYNTHESYS3 will support institutions that are shown not to be managing these new collections suitably, so that they can improve and increase their accessibility.
"Virtual Collections" Management Policy Meeting (Del. 2.1, October 2015)
Finalised Virtual Collections Management Policy (Del 2.2, October 2015) and policy statement.
New Physical Collections Management Policy Meeting (Del 2.3, December 2015)
Handbook of Best Practice & Standards for 3D Imaging of NH Specimens (Del 2.4, August 2016)
New Physical Collections Policy (Del 2.5, August 2016)
Strategic Priorities for Barcoding (Del 2.6, August 2016)
DNA Library Construction Workshop (Del 2.7, August 2016 and agenda)
Protocols for DNA Extraction (Del 2.8, October 2016)
Updated CSAT Tool (Del 2.9, December 2016)